Data Deletion Request Instructions
Introduction
At AIPhoneBook, we respect your privacy and are committed to protecting your personal data. In compliance with the General Data Protection Regulation (GDPR) and other relevant data protection laws, you have the right to request the deletion of your personal data. This document outlines the process for submitting a data deletion request and what you can expect once your request has been received.
1. Understanding Your Right to Deletion
Under GDPR and other applicable data protection laws, you have the right to request the deletion of personal data we hold about you. This is also known as the "right to be forgotten." You may request the deletion of your data if:
- You believe that your data is no longer necessary for the purposes for which it was collected.
- You wish to withdraw your consent on which the processing is based.
- You object to the processing of your data and there are no overriding legitimate grounds for the processing.
- Your data has been processed unlawfully.
- Your data must be erased to comply with a legal obligation.
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2. How to Submit a Data Deletion Request
If you wish to request the deletion of your personal data, please follow the steps below:
Step 1: Prepare Your Request
- Ensure that your request includes specific details about the data you wish to have deleted.
- Include any relevant account information (such as your email address or user ID) to help us locate your data.
- Clearly state your reasons for the deletion request (if applicable).
Step 2: Submit Your Request
You can submit your data deletion request in one of the following ways:
1. Email:
- Send an email to our Data Protection Officer at [support@aiphonebook.app](mailto:support@aiphonebook.app) with the subject line "Data Deletion Request."
- Include all relevant details in your email as outlined in Step 1.
2. Postal Mail:
- You can also submit your request via postal mail to the following address:
Data Protection Officer
Intellispace Solutions
F. Residences,
Balewadi
Pune, India
Ensure your letter includes the same details as required for an email request.
3. Verification Process
To ensure the security of your data, we may need to verify your identity before processing your deletion request. This could involve requesting additional information or documentation from you. We will contact you if verification is necessary.
4. Processing Your Request
Once we receive your data deletion request, we will:
- Acknowledge receipt of your request within [specific time frame, e.g., 5 business days].
- Review your request to ensure it meets the conditions for deletion under GDPR and other applicable laws.
- Notify you of our decision within [specific time frame, e.g., 30 days] of receiving your request. This may include an extension if the request is complex or if we have received numerous requests.
5. Outcome of Your Request
- If Your Request Is Approved: We will delete your personal data from our systems and notify you once the deletion is complete.
- If Your Request Is Denied: We will inform you of the reasons for the denial and provide information on any further steps you can take.
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6. Exceptions to Data Deletion
Please note that in certain circumstances, we may not be able to fulfill your deletion request, such as:
- When we are required to retain your data to comply with legal obligations.
- When your data is necessary for the establishment, exercise, or defense of legal claims.
- When your data is necessary for the performance of a contract or for the provision of our services.
In such cases, we will inform you of the reasons why your data cannot be deleted.
7. Contact Information
If you have any questions or need further assistance with your data deletion request, please contact our Data Protection Officer at:
Email: support@aiphonebook.app
8. Updates to This Document
We may update this document from time to time to reflect changes in our practices or in the law. We encourage you to review this page periodically for the latest information on our data deletion procedures.